Ask the Expert: "How Do I Get Credit for Rooms Booked Outside Our Block?"

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As part of our ongoing Ask the Expert program, a meeting planner submitted the question:

"For attendees who book rooms outside of the contracted room block, what contract language do I need to make sure their rooms are counted?"

To get an answer, we reached out to Jonathan Howe, president and senior and founding partner of Howe & Hutton Ltd. He shared this insight:

"Today, with so many avenues being available to book rooms you want to be sure that you get credit for rooms that are blocked by those attending your event. Thus, a clause in the contract to the effect that regardless of how the reservation is made, the room booked will be considered to be in the block for all purposes from attrition to comp room count.

"This needs to be coupled with the right to audit to cross match your registration lists against the hotel visitor list. Again, such rooms should also be included for meeting minimums, comp rooms and the like."

To see more answers from Jonathan and other experts, click the button below.

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And be sure to register for the upcoming webinar, "Ask the Attorney: New Trends in Hotel Contracts," in which Jonathan will answer planner questions live!

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