In-Person Events Happening During Covid

These gatherings are going ahead as planned, using accepted protocols to keep attendees safe.

SMU International took place on Aug. 26-28 in New York City. Vaccination was required for all attendees. Photo Credit:Kevin McCormick

Updated Oct. 19, 2021

While many events are being cancelled, postponed or changed to virtual due to rising cases of Covid-19, there are even more that are being held in person each week with varying health and safety protocols. To submit an event, please email us.

All Things Open

All Things Open is a polyglot technology conference that attracts designers, developers and entrepreneurs. A hybrid event, it will take place online and in-person at the Raleigh Convention Center in North Carolina from Oct. 17-19. Attendees must provide proof of vaccination or a negative Covid-19 test. Face masks are required indoors. All networking and social events are to be held outside to further ensure attendees' safety.

Global Incentive Summit

Held at The Rimrock Resort Hotel in Banff, Canada, Oct. 18-20, Northstar Meetings Group's Global Incentive Summit connects incentive travel buyers with hotels, cruise lines and DMOs from around the world. A state of emergency was declared in Alberta on Sept. 15, so GIS requires both proof of full vaccination and a negative Covid-19 test for international attendees, and proof of full or partial vaccination or a privately-paid negative PCR or rapid test within 72 hours of the event for Canadian attendees.


INTERPHEX returns to New York at the Javits Center on Oct. 19-21. It will bring together more than 10,000 professionals from the pharmaceutical, biotechnology and device manufacturing industries. Proof of vaccination and face masks are required.

Reliable Plant Conference & Exhibition

The Reliable Plant Conference & Exhibition will take place from Oct. 19-21 at the Kentucky International Convention Center in Louisville. The event brings together professionals from dozens of machine-centric industries. Face masks are encouraged.

AEE World Energy Conference & Expo

The Association of Energy Engineers World Energy Conference & Expo is a hybrid event from Oct. 20-22. The in-person events will take place at the Ernest N. Morial Convention Center in New Orleans. Virtual attendees will have access to the opening, closing and keynote sessions, as well as panel discussions. Face coverings are required.

NDCEL Fall Conference

The North Dakota Council of Education Leaders Fall Conference is designed for teachers, principals, superintendents and other school leaders. It will be held Oct. 20-22 at the Bismarck Event Center in North Dakota. Masks are recommended.

OAAPN Statewide Conference

The Ohio Association of Advanced Practice Nurses will hold their Statewide Conference on Oct. 21-23 at the Greater Columbus Convention Center in Ohio. All attendees will be required to wear masks regardless of vaccination status. 

STAFDA Annual Convention & Trade Show

Originally scheduled for Nov. 7-9 in Charlotte, N.C., the Specialty Tools and Fasteners Distributors Association Annual Convention & Trade Show is now taking place Oct. 24-26 in Orlando at the Orange County Convention Center. Expected attendance is 2,000 people. Face masks are recommended by the OCCC.

APHA 2021 Annual Meeting & Expo

The American Public Health Association Annual Meeting & Expo is a hybrid event taking place Oct. 24-27 at the Colorado Convention Center in Denver. While the opening general session begins on Oct. 24, virtual activities, such as business meetings and poster sessions, start on Oct. 18. All in-person attendees are required to be vaccinated and wear a mask while indoors.

Forge Fair 2021

The Forge Fair, North America's largest forging industry trade show, will be held Oct. 26-28 at the TCF Center in Detroit. Around 2,000 forging professionals attend the annual event to learn about the latest trends and technologies in the industry. The TCF Center requires all guests to wear a mask.

Trees & Utilities

Trees & Utilities will take place at the Minneapolis Convention Center Oct. 26-28. The conference is the chief learning and engagement event for utility vegetation managers and associated urban forestry professionals. Face masks are required for all events at the Minneapolis Convention Center.

EDUCAUSE Annual Conference

A major meeting for IT professionals and technology providers in higher education, the EDUCAUSE Annual Conference will be held Oct. 26-29 at the Pennsylvania Convention Center in Philadelphia. Attendees must provide proof of vaccination or a negative Covid-19 test. Face masks will be required for everyone.

OKSTE Conference

Formerly known as the OTA/Encyclomedia Conference, the Oklahoma Society for Technology in Education Conference is the largest education technology event in the state. It will be held on Oct. 27-28 at the Oklahoma City City Convention Center, which opened in January 2021. Face masks are recommended.

TechNet Cyber

The Armed Forces Communications and Electronics Association's TechNet Cyber conference takes place on Oct. 27-28 at the Baltimore Convention Center. Attendees include members of the U.S. Department of Defense, the military and academia. Proof of vaccination and face coverings are required. 

National FFA Convention & Expo

The Future Farmers of America's 94th National FFA Convention & Expo is Oct. 27-30 at the Indiana Convention Center in Indianapolis. Masks are required for all in-person attendees. For those who can't attend in person, the virtual experience is free and includes live streams and workshops. 

NSTA Conference

The National Science Teaching Association's first in-person conference this fall is at the Oregon Convention Center in Portland from Oct. 28-30. Sessions will cover topics such as creating inclusive classrooms, supporting students during the pandemic and more. Proof of vaccination or a negative Covid-19 test is required to attend.


The Industrial Fabrics Association International Expo takes place Nov. 1-4 at the Music City Center in Nashville. Attendance is estimated at 4,500 participants. Masks are optional for vaccinated attendees. 

Best Practices Expo & Conference
The Best Practices EXPO & Conference expands on the topics covered in Best Practices magazines, including Compressed Air Best Practices and Chiller & Cooling Best Practices. Happening Nov. 2-4 at the Schaumburg Convention Center in Chicago, it's the largest compressed-air, vacuum, blower and cooling event in North America. Face masks will be required for all attendees except while eating or drinking. 

Nuts & Bolts Educational Conference

Hosted by the Portable Sanitation Association International, the Nuts & Bolts Education Conference takes place at the Myrtle Beach Convention Center in South Carolina from Nov. 2-5. Topics that will be covered include supply chain outlook for 2022 and navigating the labor shortage. Face masks are encouraged.

Retro World Expo

Retro World Expo will be held Nov. 6-7 at the Connecticut Convention Center in Hartford. The annual convention encompasses all things video and tabletop gaming, and is known for its expansive tournaments, arcade area and industry panels. Face masks will be required.

ASA, CSSA & SSSA International Annual Meeting

The annual meeting of the American Society of Agronomy, the Crop Science Society of America and the Soil Science Society of America will take place Nov. 7-10 at the Salt Palace Convention Center in Salt Lake City. There will also be a limited virtual option. The theme for the 2021 event is "a creative economy for sustainable development" and 8,000 people are expected to attend. Face masks are required regardless of vaccination status.


The Community Transportation Association of America Expo will be held Nov. 7-11 at the Greater Richmond Convention Center in Richmond, Va. The event includes a trade show with the latest community transportation services. All attendees must show proof of vaccination or a negative Covid-19 test. Face masks will be required for all indoor meetings.

IMEX America

IMEX America will bring the global meetings industry together at the Mandalay Bay Resort & Casino in Las Vegas Nov. 9-11. The IMEX Group announced on Sept. 7 that proof of vaccination is required to attend. A decision whether attendees will have to wear face masks indoors will be made as the event draws nearer.

PNDC 2021

The Pacific Northwest Dental Conference is scheduled for Nov. 11-13 at the Washington State Convention Center in Seattle. The Washington State Dental Association is expecting to host 6,000 people at the event. Attendees must provide proof of vaccination or a negative PCR test taken within 72 hours of the event. They must also wear a mask while indoors.

Realtors Conference & Expo

The Realtors Conference & Expo, hosted by the National Realtors Association, is a hybrid event taking place from Nov. 12-15 at the San Diego Convention Center. More than 16,000 attendees are expected at the event both virtually and in-person. Proof of vaccination or a negative Covid-19 test is required for in-person attendees. Masks must be worn indoors. 

International PSP Deck Expo

The International Pool | Spa | Patio Expo, co-located with the Deck Expo, brings together professionals from the pool, spa, patio, decking and outdoor living industries. It will be held Nov. 13-18 at the Kay Bailey Hutchison Convention Center in Dallas. Face masks are recommended.

SC Conference

The SC Conference will take place at the America's Center in St. Louis on Nov. 14-19. Organized by IEEE Computer Society, it is the international conference for high-performance computing, networking, storage and analysis. The event is hybrid and remote options are available. Proof of vaccination will be required for all who attend in person.

The Phocuswright Conference

PhocusWire's annual Phocuswright Conference returns to Hollywood, Fla. at The Diplomat Beach Resort on Nov. 15-17. The theme is travel's renaissance as the industry is still recovering, but is looking toward bright possibilities in a new environment. The three-day event includes the Young Leaders Summit for travel leaders ages 35 and under, a startup program for entrepreneurs and industry roundtables. Proof of vaccination or a negative PCR or rapid antigen test is required. Masks are recommended indoors.

LDI 2021

Live Design International 2021 is scheduled for Nov. 15-21 at the Las Vegas Convention Center. The event, which has more than 3,500 registered attendees, connects design and production professionals with the latest technology. Participants must provide proof of vaccination or a negative Covid-19 test before entering the venue.

NJLM Conference

The 106th annual New Jersey State League of Municipalities Conference will be held at the Atlantic City Convention Center from Nov. 16-18. At the event, commercial, government and association exhibits provide the latest products and services for municipal government. Proof of vaccination or a negative test taken within 72 hours of the event and masks are required.

ASHA Convention

The American Speech-Language-Hearing Association Convention is a hybrid event scheduled for Nov. 18-20 at the Walter E. Washington Convention Center in Washington, D.C. The in-person portion will be paired with prerecorded digital sessions that will be available from Nov. 15-22. The annual event brings together around 15,000 speech-language pathologists, audiologists, and speech, language and hearing scientists. Proof of vaccination and face masks are required.

Maui Invitational
The Maui Invitational is relocating to Las Vegas due to Covid-19 restrictions in Hawaii. The annual college basketball event will now be held at the Mandalay Bay Resort & Casino from Nov. 22-24. The tournament was also relocated last year because of the pandemic, having taken place in Asheville, N.C. Proof of vaccination or a negative Covid-19 test will be required. All attendees must wear a face mask while inside the arena.

Destination Hawaii

Northstar Meetings Group's Destination Hawaii will be held Dec. 6-8 at the Hyatt Regency Maui Resort & Spa, where meetings and incentive professionals looking to do business in Hawaii will meet with the top hotels, CVBs, DMCs and venues on the islands. Northstar requires proof of vaccination or a negative PCR or rapid antigen test for all events. Masks are required for unvaccinated participants.

Nebraska Ag Expo

Formerly the Nebraska Power Farming Show, the Nebraska Ag Expo will host suppliers from around the world to display the best the industry has to offer, from livestock production to aerial imaging. This year's event takes place Dec. 7-9 at the Lancaster Event Center in Lincoln, Neb. Face coverings are required inside where physical distancing is not possible.

Destination Mexico

Destination Mexico will be held Dec. 7-10 at the Paradisus Playa del Carmen in Quintana Roo. Northstar Meetings Group’s event brings Mexican suppliers together with North American meeting professionals who are sourcing programs in the country. Northstar requires proof of vaccination or a negative PCR or rapid antigen test for all events. Unvaccinated attendees must wear a mask.

Destination Texas

Hosted by Northstar Meetings Group, Destination Texas is at the Great Wolf Lodge Grapevine in Grapevine, Texas on Dec. 8-10. Attendees can participate in one-on-one appointments with hotels, DMOs and tourism offices in Texas. Northstar requires proof of vaccination or a negative PCR or rapid antigen test for all events. Unvaccinated attendees must wear a mask.

Leadership Forum

Northstar Meetings Group's Leadership Forum will take place Dec. 12-15. Hosted at The Inn at Spanish Bay in Pebble Beach, Calif., the annual event brings together professionals from the meetings, sports and hospitality industries. Northstar requires proof of vaccination or a negative PCR or rapid antigen test for all events. Unvaccinated attendees must wear a mask.

EsportsTravel Summit

The Esports Travel Summit, presented by SportsTravel and hosted by SportsPittsburgh, is the only event focused on the travel side of the esports industry. To be held at the David L. Lawrence Convention Center in Pittsburgh from Dec. 14-16, proof of vaccination or a negative Covid-19 test is required for attendance. Masks are mandatory for unvaccinated attendees.