Belgium Launches Tools for Safe Meetings

The three programs are designed to help planners organize events during the pandemic and beyond.


The VisitFlanders Convention Bureau and EventFlanders, in collaboration with the Alliance of Belgian Event Federations, the Expertise Centre for Public Impact KdG and the government of Belgium, has developed a series of free tools to help planners meet safely in the country, now that its borders have been reopened to European visitors. [At press time, U.S. visitors still were banned from traveling to E.U. countries, including Belgium].

The three web-based options are available in four languages, including English. Their primary goal, according to the VFCVB, is "to make it possible to safely organize sports, cultural and corporate events and congresses in Flanders, Wallonia and Brussels, in accordance with the health-safety measures laid out by the Belgian government."

Below are the details of the three tools.

• The COVID Event Risk Model enables planners to test their conferences and events for potential COVID-19 safety risks. Via the website, organizers can determine if their meetings meet 20 parameters that are known to reduce the spread of COVID-19. These parameters will be adjusted depending on the phase of recovery Belgium is in.

• The Covid Event Protocol is a guide for planners to assess whether it is possible to organize a conference or event in accordance with the health-safety measures. The protocol provides information on the additional efforts that can be made to plan an event as safely as possible and provides guidance to the COVID Event Risk Model. A link to the guide will be posted here as soon as it is available.

• The Guidebook to Corona Prevention for Venues provides meetings locations with a checklist, information and tips on how to organize events safely, with the health of participants and employees in mind. An English-language version of the guidebook will be released at the end of July, and a link will be posted here when it is available.