5 Creative Transportation Ideas for Your Next Event

Move your meeting attendees around in style with these creative approaches.

San Antonio - GO RIO - Riverboats
In San Antonio, Go Rio offers group transportation aboard eco-friendly electric riverboats.

How individual attendees and groups get from point A to point B during the course of a multi-day meeting is an important, if less heralded, aspect of the event experience. Even a single nightmare cab or bus ride can cast a pall over the entire program.

Happily, most cabs and shuttle buses get the job done without a problem. But if you really want your meeting to stand out, you might want to think outside the box-shaped vehicle. Here are five ideas that will “drive” your imagination.

Classic Cars

You don’t have to be a car nut to appreciate the splendor of a 1970 Cadillac Deville Convertible, a 1967 Ford Mustang, a 1951 Chevy pickup truck or a 1963 Volkswagen Bus. These Instagrammable rides promise to transport attendees in style, and will have them buzzing both offline among each other and online among their friends. You can find and reserve them using a site like Vinty, which specializes in hiring vintage cars and drivers for corporate meetings and events.


Attendees these days are particularly fond of events that incorporate sustainability and wellness. Bicycle transportation checks both boxes. Plus, in destinations where cycling is popular, it can be a great way for groups to connect with the local culture. The Dutch, for example, are especially fond of biking; if you’re planning a meeting in Amsterdam, check out a company like I Am Bike, which offers not only traditional bicycles, but also “group” bikes for up to four passengers.


If you like the idea of bicycle transportation but don’t want to make your attendees sweat, consider pedicabs, which are a fun and sustainable way to see a city without having to pedal your way through it. In Chicago, for example, there’s Second City Tuk Tuks, a pedicab outfit that provides services for private events and even offers custom wraps for its fleet so that  planners can brand the vehicles with their company or meeting logo.

Water Taxis

Taxis on land may be standard fare, but taxis on water are special. Baltimore, Boston, Chicago, Pittsburgh, New York, Seattle, Tampa and Toronto are just a few of the many destinations that offer water taxis, shuttles or buses. Another is San Antonio, where Go Rio (pictured) offers private charters for up to 40 passengers aboard its fleet of eco-friendly electric riverboats, which are decked out in vibrant colors inspired by Mexican folk art.

Horse-Drawn Carriages

Horse-drawn carriages aren’t just for fairytales or first dates. They also can be a charming way to transport attendees during private events -- especially in destinations that have an Old World appeal or a slower pace of living. One such city is Charleston, S.C., where Old South Carriage Co. offers group transportation aboard its large fleet of 16-passenger carriages.