How to Verify Covid Tests and Vaccinations for Meetings

These platforms can help organizers simplify the process of clearing attendees for events.

Covid health pass

After a year full of cancelled or virtual events in 2020, in-person events made a comeback in 2021 — with restrictions, of course. Depending on the state, city or size of the event, proof of vaccination and/or a negative Covid-19 test still are required for attendees. As the Omicron variant spreads and we look ahead to 2022, planners can use these platforms to verify and keep track of attendees' vaccination records and test results.


Total Testing Solutions recently debuted Link, a software specifically designed for businesses, hospitality groups and event venues. The system helps streamline the screening process both before and during an event by confirming valid negative tests and vaccine cards, and by providing on-site testing. Link also offers ID checks by cross-referencing vaccine cards, a form of identification and a selfie. Attendees are then given a QR code to scan before entering the venue. The program is already being used by hospitality groups Nobu and Four Seasons, and at sporting events for the San Jose Sharks and the Los Angeles Football Club. 


SafeAccess is a risk-management solution that shares safety protocols and collects testing/vaccination documentation. Using this platform, attendees can create an account, complete a health screening, upload test results or vaccine cards, and get cleared for events in advance. The program can be used for travel, events, schools, workplaces, etc. SafeAccess 360 — a partnership with companies such as Contact Harald, Paradigm Global and Germinator — provides additional services, including contact tracing, PCR and antigen testing, and digital-health passports. SafeAccess is used by Northstar Meetings Group for all of our events

Clear Health Pass

The same company that allows travelers to get through security at airports touch-free is now making meetings and events safer. Attendees can download the Clear Health Pass app to upload proof of vaccination or negative test results, as well as fill out health surveys. Event planners can decide the requirements that are needed for entry. Clear Health Pass was recently used at the Audiovisual and Integrated Experience Association’s InfoComm 2021 in Orlando and at the meetings industry's IMEX America trade show in Las Vegas. Clear also has partnered with such venues as Union Square Hospitality Group, the 9/11 Memorial & Museum and Little Caesars Arena in Detroit.