Guide to Meeting & Event Planning in


An insider’s guide to hosting meetings, events and incentives in Vienna, Austria.

Why Vienna for Your Next Meeting or Event?

Well known as a center of art and culture, Vienna is compact, environmentally friendly and accessible. Tradition and modernity meet in this always surprising, smart and livable city. The Austrian capital also is rife with superior meeting and incentive settings, whether classic venues with masterpieces adorning the walls, chic boutique hotels or historical mansions, museums and repurposed industrial buildings. Indeed, Vienna currently holds first place in the ranking of congress cities by the International Congress and Convention Association, and second place as the top global meeting destination as determined by the Union of International Associations.

The meetings division of the city’s tourism bureau has compiled 10 Facts About Sustainable Meeting Destination Vienna. Among them: Fully half of the city’s footprint is accounted for by some 2,000 green spaces, including 280 imperial parks and gardens, and bodies of water.

Meet Vienna


Only in Vienna

Among the pleasures large and small to be found in this majestic world capital:
• More than 450 glittering balls are held every year during the festive period from January to March.
• Famed Gemischter Satz white wine, one of the delicious products of a wine-growing industry thriving within the city's limits.
• Bottled water is not necessary here, with fresh mountain spring water from the Austrian Alps available right from the tap.

Additionally, one of the oldest riding schools in the world, the Spanish Riding School is a showcase for beautifully rendered Lipizaner horsemanship. The venue offers a perfect event setting for cocktail receptions, formal dinners, company events, seminars and more.

Travel Essentials

 The standard VAT rate in Austria is 20 percent and applies, for example, to the rent of a congress venue. Hotel room rates are subject to 10 percent Austrian VAT and transportation services are subject to 10 percent Austrian VAT. The local room tax in Vienna is 3.2 percent.

Convention Centers:

  • Messe Wien Exhibition & Congress Center: number of meeting rooms, 67; total exhibit space, 787,864 square feet of ultra-modern infrastructure; trade fairs for up to 160,000 delegates are accommodated.
  • Austria Center Vienna: number of meeting rooms, 180; total exhibit space, 280,000 square feet, all able to accommodate up to 22,800 people. The venue is just seven minutes from the city center and a short walk to the Danube River and its namesake park.
  • Hofburg Vienna: number of meeting rooms, 35; total exhibit space, 183,000 square feet. This historic site with its ornate rooms was the original center of the Habsburg court, where the imperial family lived and worked. Beethoven and Mozart held world premieres of their work here, and world leaders from Kennedy to Khruschev met here.

Transportation: Vienna International Airport, 12.5 miles from the city center. Transfer cost by taxi, about US$39; by City Airport Train, about US$16 one way, US$26.70 round trip.

Located in the center of Europe, Vienna has excellent international flight connections. Austrian Airlines, part of the Lufthansa Group and a member of the Star Alliance, supports events as the “official carrier" with tailor-made offers and provides convenient direct flights between Vienna and North America (New York; Newark and JFK; Chicago; Washington, D.C.; Los Angeles; and Toronto, Montreal).

Vienna's easy-to-use public transportation system helps attendees get to and from meetings on time. The citywide Wiener Linien-operated network includes more than 150 subway, tram and bus routes (a congress ticket gives users unrestricted access to all three modes). For those who prefer to pedal, WienMobil rental bike can provide the wheels. The city also offers customized, sustainable transportation solutions for meetings in partnership with Wiener Linien City Airport Train and Austrian National Railways. 

CVB: Vienna Convention Bureau

Local Currency: Euro (at press time, 1 euro equaled US$1.07)

Power: 230 V/50 Hz 

Time Zone: Four hours ahead of UTC (Coordinated Universal Time), six hours ahead of EST time zone

Meeting and Event Venues

New and Coming Soon to Vienna

  • Luxurious boutique hotel The Amauris Vienna has opened on the famous Ringstrasse. The property, named after an elegant species of butterfly, is the first in the city to be part of the Relais & Chateaux luxury group of independent hotels and restaurants that offer exquisite cuisine and high-quality personal service. The hotel has 62 rooms, including 17 suites, all designed with wood and marble. The on-site Glasswing restaurant, public and guest-room feature art from a private collection, and an intimate meeting space for for 12 people round out the offerings.
  • Directly opposite the leafy, expansive Stadtpark (City Park) is the newly renovated 663-room Hilton Vienna Park, which not only is the city’s largest meeting hotel but Europe’s largest downtown meeting and event property. Near to St. Stephen’s Cathedral, the Naschmarkt and other city landmarks, the hotel has 37,673 square feet of meeting space, including the 8,890-square-foot Grand Park Hall, which can host up to 840 people.
  • Near to Vienna’s Museum Quarter, the new 57-room boutique Hotel Gilbert has two meeting rooms spanning 258 and 516 square feet, respectively, plus a gym, a sauna and the “&flora” restaurant. The hotel incorporates green practices such as a living wall of greenery to naturally purify the air and regulate temperature.
  • Following a nearly four-year renovation and expansion, the Wien Museum on Karlsplatz will reopen in December 2023. Having originally debuted in 1959, the venue’s permanent collection will now span three floors, with a new uppermost level in the form of a cube that will “float” above the structure. Also new are a beautiful public terrace (with stunning views of Karlskirche church and the surrounding area), a café and an event center.

More Vienna Meeting & Event Venues

  • With more than 240 venues to choose from, Vienna offers myriad ways to hold meetings and events of all kinds in unforgettable settings that highlight the best of the old and the new.
  • With more than 50 percent of its land devoted to green spaces, exemplary water and waste management, short distances and excellent public transport, Vienna is an optimal urban location for environmental initiatives and meetings. The city’s forward-thinking approaches also are linked to the idea of social sustainability and engender a wide range of supporting projects and social programs that focus on the environment — any of which can be incorporated into event planning.
  • At a bit over 400 years and counting, the Hotel Stefanie is the city’s oldest property, its 111 rooms and suites emblematic of all the elegance of the Habsburg dynasty. Four meeting rooms include a space for conferences of up to 120 people, while the on-site Restaurant Stefanie is adorned with glittering antiques and serves Viennese classics such as Wiener schnitzel, along with an extensive selection of Austrian and international wines.
  • Opened in 2021, the 91-room Hotel Motto combines the Parisian flair of the 1920s with a smart modern urban aesthetic. Dining takes place at the all-day rooftop Chez Bernard, and meetings occur in the 1,130-square-foot divisible Salon 1+2, which can host up to 80 people.
  • While the Wiener Konzerthaus has been one of the world’s premier concert halls since it opened in 1913, it also serves as an impressive setting for gatherings of all kinds. Some 20,150 square feet of meeting space can accommodate up to 800 people standing and 1,865 seated. 
  • The centrally located 25hours Hotel at MuseumsQuartier offers a playfully relaxed atmosphere, its 217 guest rooms decked out in vivid colors. Meeting space includes a flexible 3,013-square foot space with an outdoor terrace and an event foyer for gatherings of up to 200 people. 
  • In the city’s Golden Quarter, the 143-room Park Hyatt Vienna is in a former bank building dating from the early 1900s. The hotel has 8,611 square feet of meeting space, including the Grand Salon with a capacity of 220 delegates. Amenities include the Arany Spa, with six spacious treatment rooms, an indoor pool, a sauna and dining at the Bank Brasserie & Bar.
  • Since it opened in 1876, the 152-room Hotel Sacher Wien has hosted luminaries ranging from Queen Elizabeth to Justin Bieber. On-site dining ranges from traditional (Restaurant Rote Bar) to innovative (Restaurant Grüne Bar), while sweet treats are offered in the 1920-style Sacher Salon. The hotel has 2,153 square feet of meeting space, including the 1,011-square-foot Marble Hall, which can accommodate up to 150 people. 
  • The Reaktor, a privately run multidisciplinary art institution in a historic building, is devoted to fostering artistic expression and making it accessible to the public. The venue has three beautiful halls, all of which merge seamlessly into one another, a total of 130,135 square feet and state-of-the-art infrastructure to handle conferences, workshops, product launches and more.
  • On the iconic Ring Boulevard, the 202-room Ritz-Carlton Vienna occupies four historic 19th-century palaces within a 10-minute drive of the Vienna State Opera and St. Stephen’s Cathedral. A full-service spa, an indoor pool, the farm-to-table Dstrikt Steakhouse and the elegant rooftop-terrace D-bar are just some of the hotel’s attractions, while planners will enjoy 9,687 square feet of flexible meeting space that includes the stunning Crystal Ballroom that can host up to 250 people.
  • In the midst of scenic vineyards nestled in the hills on the outskirts of Vienna is the new Weitsicht Cobenzl, which offers  six different rooms, from historic to modern that can be booked individually or combined. A total of 2,600 persons are accommodated in the venue's indoor and outdoor spaces .
  • Embedded in the remains of a fortification dating to the 16th century, the Palais Coburg has 34 luxury suites, the Clementine im Glashaus restaurant with a beautiful garden, and event facilities in a variety of rooms and halls, the largest of which can hold up to 232 people theater-style.
  • In the Seestadt Aspern district, a center for cutting-edge research and technology, the new Ariana event facility offers a variety of indoor and outdoor spaces for meetings of up to 830 people, including a divisible 7,265-square-foot banquet hall. 
  • Opened by Emperor Franz Joseph I of Austria-Hungary in 1891, the opulent Kunsthistorisches Museum (Museum of Art History) is home to works by masters such as Rubens, Brueghel, Rembrandt and Valezquez, along with space for dinners for up to 350 and cocktail receptions for 700 in the baroque Cupola Hall; exclusive evening tours of the museum can be arranged. 
  • Banquets and other events for up to 100 people have a beautiful setting in the MQ Libelle, a terrace venue on the roof of the Leopold Museum with views of Vienna’s historic Old Town.
  • Under awesomely illuminated vaulted ceilings, the 300-year-old Schlumberger Cellars include a bar and wine-tasting cellar and a seminar room, plus a garden and more for events of up to 250. Groups can take tours of the cellars to learn about the origin of sparkling wine and champagne. 

Things to Do in Vienna

  • Completed in the early 1700s, the Belvedere Palace and Museum comprises two palaces (the Upper and Lower Belvedere) that house one of Austria’s most valuable art collections. Thousands of artworks cover 800 years of art history and include masterpieces by Gustav Klimt (the world’s largest collection, including “The Kiss”), Egon Schiele and Oskar Kokoschka. 
  • Food lovers can enjoy a wide variety of experiences around the city. At the Cafe Residenz, attendees can learn how to make a traditional Viennese apple strudel from scratch; a secret world of spices and flavors is revealed to groups taking a private tour at Babette’s Spice & Books for Cooks, while the Palais Coburg features ancient catacombs housing five wine cellars and some 50,000 bottles from four centuries.
  • To help rejuvenate a group, a sojourn outside the city to the nearby Vienna Woods Biosphere Reserve can prove most stimulating. This habitat, partially within Vienna’s city limits, includes 2,000 plant species, 150 bird species and a variety of unique natural landscapes — plus facilities for hiking, biking and wine-tasting at one of the area’s vineyards. 
  • The Sigmund Freud Museum sits at the actual address in which the “Father of Psychoanalysis” lived and worked for 47 years. Among a number of permanent and changing exhibits, here are all of the Freud family’s private rooms as well as the offices where Sigmund and Anna conducted their groundbreaking work.
  • Conspicuous as the tallest church in Vienna, St. Stephen’s Cathedral is in the very heart of the city, its ancient towers witnessing more than 500 years of history. Among the artifacts to be admired here are relics decorated with gold and precious stones and ages-old liturgical texts and vestments.
  • The MuseumsQuartier (Museum Quarter) began as a group of imperial court stables that now, 300 years later, stands as a complex of some 60 museums, galleries and other cultural institutions, including the including the Leopold Museum — housing the world’s largest collection of artworks by Egon Schiele — and Mumok, the largest repository of modern and contemporary art in Central Europe.
  • The Vienna State Opera is the name for the opera house as well as its world-famous opera company. Completed in 1869, this landmark is considered one of the most important opera houses in the world, its ever-changing program presenting everything from premieres to classics such as “Tosca” and “The Marriage of Figaro.”
  • The world’s oldest continuously running giant Ferris wheel can be enjoyed at the Vienna Prater, an amusement park that also features roller coasters and a green space twice the size of New York’s Central Park.
  • Built in the Danube River to reinforce Vienna’s flood-protection system, the newly manmade Danube Island is also a beach and nature reserve, with bike paths, sports facilities, boat tours, swimming and fishing.