Guide to Meeting & Event Planning in

The Palm Beaches

Learn why you should host your next meeting, event or conference in The Palm Beaches.

Why The Palm Beaches for Your Next Meeting or Event?

Travel Essentials
Taxes: Room tax, 6%; sales tax, 7%; total tax on hotel rooms, 13%

Convention Center:
Palm Beach County Convention Center; exhibit space, 100,000 square feet; total meeting space, 350,000 square feet; (561) 366-3000

CVB:The Palm Beaches, (877) 722-2871

With more than two-dozen tropical beach parks lining its Atlantic Coast from Jupiter to Boca Raton, The Palm Beaches offer lots of fun and sun. Palm Beach County's sophisticated hotels — with a total of more than 18,000 guest rooms and 1 million square feet of flexible meeting space — and a host of other event-ready venues make the area ideal for conferences, too. Add some colorful local culture and a countywide dedication to COVID-19 prevention, and you have a complete picture of this group-friendly destination.

Transportation in & Around the Area

Palm Beach International Airport, 10 minutes to downtown West Palm Beach; transfer cost by taxi, $15; Uber and Lyft, $8.


2021 Stella Award Winners

Meeting and Event Venues

New and Coming Soon to The Palm Beaches 

New meetings promotions from Discover The Palm Beaches aim to provide financial support for events in the destination. The program, involving the Palm Beach County Convention Center and hotels within the West Palm Beach Convention, Arts and Entertainment District, include the following offerings [Note: Offers are based on new future contracted business at the Palm Beach County Convention Center, and will be customized based on the submitted RFP]: 

  • Complimentary WiFi at the center and in hotel guest rooms
  • Up to $15,000 in credit for event-technology providers to support hybrid and/or in-person tech requirements
  • Complimentary outdoor reception space
  • Up to $25,000 for a hosted reception to offset F&B or décor
  • Complimentary transfers for attendees from Palm Beach International Airport
  • Complimentary transportation to and from contract hotels to the convention center

• The Palm Beaches has entered into partnerships with companies like SafeExpo to arrange health screenings, provide updated COVID-19 information to attendees, promote the use of UV technology-enabled sanitizing walk-through arches and more. Palm Beach International Airport, the Palm Beach County Convention Center and many other venues regularly undergo a rigorous 20-step training and implementation process in accordance with GBAC STAR Facility Accreditation guidelines.

• Planners now can take advance of new community partnerships developed by Discover The Palm Beaches and other agencies. The Destination Champions Program brings the expertise of nationally acclaimed guest speakers and musicians, all based in the area, to virtual meetings. The Cultural Concierge Program can help organizers create an immersive experience within the meeting space via on-site art installations, live performances and more. And partnerships with area cafes, restaurants and F&B providers bring a variety of food activities to attendees. Contact Discover The Palm Beaches for more information.
• Opening early in 2022 is the 150-room Banyan Cay Resort & Golf on 250 acres in the middle of West Palm Beach. The property will feature a 5,000-square-foot spa, a pool with cabanas, an 18-hole Jack Nicklaus Signature golf course (already open), a restaurant and meeting space able to accommodate groups of up to 200 people, including the 4,560-square-foot Banyan Ballroom and the 2,940-square-foot Banyan Terrace.
• Built in 1924, the White Elephant Palm Beach recently completed an extensive renovation that included new hardwood floors, tile work and woven rugs, all in the soft-neutral colors emblematic of the area. The hotel has 32 guest rooms, including 19 suites, two of which are penthouse suites; an outdoor pool and garden area; a meeting room for 30 attendees and the beach right across the street.
• Coming in summer 2021 is the new 155-room luxury Amrit Ocean Resort & Spa, set on nearly eight acres of oceanfront on Palm Beach County's Singer Island. The resort's room count includes 34 wellness suites with ocean views, and an on-site spa will include a variety of therapies and treatments, plus hydrothermal experiences, a hammam, several pools and more. Dining options will include a farm-to-table restaurant with ocean views and a casual bistro. For meetings, the property is dedicating 12,000 square feet that includes a 4,300-square-foot ballroom for up to 350 guests.
• Tropical modernism —  environmentally-friendly living walls, a rooftop garden and large-scale sculptures — is the design ethos at the new Ray Hotel, part of the Curio Collection by Hilton. The hotel, opening in summer 2021, is in the heart of downtown Delray Beach's Pineapple Grove Arts District. The property will have 141 guest rooms, each with a balcony; four food-and-beverage options; a full-service fitness center and more. The roof's 20,000-square-foot pool deck with restaurant and bar can be booked for private events of up to 458 guests.
• The 90-room Colony Palm Beach Hotel completed a renovation in January 2021 that included a revamp of the lobby (now called the Living Room), dining room and more. With its famous pink facade, this landmark 1947 property, just steps from the beach, offers guests their own beach butler, paddle boarding, convenient access to golf and tennis, and 4,534 square feet of meeting space.

More Meeting and Event Venues

• In West Palm Beach, The Ben, Autograph Collection, overlooks the Palm Harbor Marina and Intracoastal Waterway and is a short walk to all of the colorful nightlife on Clematis Street. Amenities at the the 208-room boutique property include a 24-hour fitness center, rooftop pool, well-curated library and more. The property provides 7,800 square feet of meeting space in five event rooms, the largest holding up to 336 people. The 3,799-square-foot Blue Heron Ballroom can accommodate banquets or receptions for up to 250 guests.

• The 400-room Hilton West Palm Beach is that city's convention center headquarter hotel, connected to same by a covered walkway and adjacent to all the shopping and dining at Rosemary Square. For dining, the property includes the Galley grill house/bar, La Playa poolside bar and grill, the signature Manor restaurant for breakfast and lunch, and the Provisions grab-and-go marketplace. Also on-site is a resort-style pool with poolside cabanas. Among the 31,066 square feet of total event space are 10 meeting rooms, the largest of which spans 13,366 square feet.

• Amenities such as a private beach, four oceanfront pools and 10 on-site restaurants help make The Breakers in Palm Beach a prime go-to spot for high-end meetings. The 540-room resort has a total of 48,387 square feet for gatherings spread among 20 meeting rooms, the largest of which spans 15,000 square feet. Here too is Florida's oldest golf course, the fabled Ocean Course at The Breakers, whose original outlines date from 1897 and which received its latest update (by Rees Jones) in 2018.
The Pavilion Grille in Boca Raton offers indoor fountains, natural palm trees and a 2,500-square-foot canopy-covered dance floor for up to 240 guests, while up to 60 people can gather in the Grille Room for a corporate conclave or dining experience.  
• The 352-room West Palm Beach Marriott has 19,337 square feet of meeting space, a 24/7 fitness center, dining at the American-style Bistro Ten Zero One, a posh swimming pool and a great location — directly across from the Palm Beach Convention Center and just steps from vibrant Rosemary Square (see "Things to Do" section below).
• When the agenda requires a strong element of fun, Museum 66 in Boynton Beach has all the fixings. This muscle-car museum/classic pinball arcade has 7,000 square feet of event space and an open-warehouse vibe for up to 200 guests. 

Things to Do in The Palm Beaches

Getting Active & Outdoors

Given all the sun, sand and water, there are lots of ways to enjoy being outdoors in Palm Beach County.

Delray Yacht Cruises provides the champagne for a number of tours and dinner excursions;
The Palm Beach Bicycle Shop has the bike rentals;
Get Wet Watersports rents a wide range of water vehicles, including jet skis, kayaks and Hobie Cats.
• Attendees can spend a pleasant afternoon or evening exploring Rosemary Square in West Palm Beach, an eclectic, walkable warren of Mediterranean and Venetian architecture housing some 60 restaurants and stores. Attractions include the Kravis Center for the Performing Arts, RH: The Gallery, the Palm Beach Improv and more. Here too is the 400-room Hilton West Palm Beach, directly connected to the convention center.
• Focused on ocean and sea-turtle conservation, the Loggerhead Marinelife Center in Juno Beach offers an ongoing series of exhibits, classes and habitat walks, along with an on-site turtle hospital.


• For a wild time outside the conference room, head to Jupiter and the Busch Wildlife Sanctuary, dedicated to the protection and conservation of Florida’s wildlife and natural resources since 1983. Here attendees might spot Florida panthers, bobcats, black bears and other native denizens. Florida flora such as pine flatwoods, oak hammocks and cypress wetlands are in abundance. Available for private events, the sanctuary also can arrange a variety of educational programs.